JOB TITLE: SENIOR IMPORTS CONTROLLER
DEPARTMENT: LCL LOGISTICS
JOB TITLE OF INCUMBENT’S SUPERVISOR: TEAM LEADER/KEY ACCOUNT MANAGER
JOB TITLE OF INCUMBENT’S REPORTEE/S: N/A
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PURPOSE OF JOB
Accurately assess correctness of client’s documents received per shipment and to arrange customs clearance and delivery within the required timeframes per authority requirements.
KEY PERFORMANCE AREAS
- To check accuracy of client’s documents and ensure correct HS codes are applied.
- Register shipments in LCL Systems.
- To ensure that the SARS entries and Cargo Dues, are submitted within the required timeframes.
- To obtain authority releases where required i.e., Port Health, Agriculture, State Vet.
- Obtain shipping line invoices timeously and check the correct rates have been applied in accordance with the quote.
- To ensure cargo is released by the shipping line within the required timeframes to avoid storage costs.
- Arrange haulage to clients nominated address.
- Ensure all authority inspections are carried out.
- Approve suppliers’ invoices on DocIt.
- Request quotes as required.
- To ensure any problems/potential problems are flagged immediately with the relevant manager.
- To ensure clients invoicing is processed on time and sign off draft invoices.
- Liaise with clients and update regularly with status reports.
- Liaise with unpack depots, shipping lines & freight forwarders.
- Arrange ex works shipments from various origins.
- Endeavour to work closer with the client in terms of forecasting as best as possible as to give our finance department enough line of sight on cash flow planning especially in ports of discharge where no deferment is in place.
- Provide input to KAM or Key Client Executive of how the client is tracking in terms of age analysis and in coming shipments i.e planned versus actual.
- On occasion provide background or input/advice to Pricing controllers in terms of suggested profit margins.
QUALIFICATIONS, COMPETENCIES AND SKILLS
- Grade 12/Matric Certificate (Essential)
- Diploma in Shipping, Clearing and Freight Forwarding, Distribution and Logistics Management or related field (Desirable)
- A minimum of 3-years’ experience in Freight Forwarding and Logistics experience (Import related)
- Proficient Computer Literacy, high tech environment, especially Google Workspace and Excel (Preferred)
- Customer Service mindset
- Willingness to work additional hours from time to time due to nature of business
- After hour availability is essential
- Strong communication and relationship building skills
- Knowledge of all road transport modes
- Resilient with the ability to work under pressure
- Excellent attention to detail
- Must be able to understand, write and speak Afrikaans and English fluently
- Outstanding organisational and time management skills
- Level 1 & 2 Customs Training
- Understanding the Customs and Excise Act and the Tariff Book
- Understand the different types of customs declarations
- Ability to work with multiple key stakeholders both internal and external