JOB TITLE: CREDITORS DATA CAPTURER
DEPARTMENT: FINANCE
JOB TITLE OF INCUMBENT’S SUPERVISOR: CREDITORS TEAM LEADER
JOB TITLE OF INCUMBENT’S REPORTEE/S: N/A
PURPOSE OF JOB
The Creditors Data Capturer is responsible for the accurate and timely capturing, processing, and maintenance of supplier invoices, credit notes, and related creditor transactions within the accounting system. The role supports the Creditors Team in ensuring accurate financial records, efficient payment processing, and compliance with company policies and procedures.
KEY PERFORMANCE AREAS
Invoice Processing and Data Capturing
- Capture supplier invoices, credit notes, and debit notes accurately and timeously into the accounting system.
- Verify that all supporting documentation is complete and correctly authorised before processing.
- Match invoices to purchase orders, goods received notes, and other supporting documents where applicable.
- Ensure correct allocation of expenses, cost centres, and general ledger accounts.
- Identify and escalate discrepancies, pricing differences, and missing documentation to the Creditors Team Leader.
Supplier Account Administration
- Maintain accurate supplier records and master data.
- Assist with the creation and updating of supplier information in accordance with company procedures.
- File and maintain supplier documentation in electronic formats.
- Respond to supplier queries and requests for information in a professional and timely manner.
Reconciliations and Record Keeping
- Assist with supplier statement reconciliations.
- Ensure all processed transactions are accurately recorded and easily traceable.
- Support month-end and year-end closing processes by ensuring all invoices are captured within required deadlines.
- Assist in identifying and resolving outstanding creditor account discrepancies.
Team Support
- Work closely with the Creditors Team and other departments to facilitate efficient processing of accounts payable transactions.
- Assist with ad hoc administrative duties within the Finance Department as required.
QUALIFICATIONS
- Grade 12/Matric with Mathematics and accounting as subjects.
- Relevant tertiary education will be an advantage.
EXPEREINCE
- Minimum 1–2 years' experience in a creditors/accounts payable or finance administration environment.
- Shipshape and SAGE Intacct experience will be advantageous.
- Experience in high-volume invoice processing will be advantageous.
COMPETENCIES AND SKILLS
- Must be bilingual – able to understand, write and speak Afrikaans and English fluently.
- Proficient computer literacy especially G-Suite and Microsoft Office (with advanced Excel skills).
- Excellent Customer Service skills.
- Outstanding organisational and time management skills.
- Excellent communication and interpersonal skills.
- Must have a professional and positive attitude.
- Must be able to work independently and at a fast pace due to the nature of the business.
- Ability to multitask and prioritise daily work load.
- Meticulous with high attention to detail.
- Willingness to learn.
- Team work and collaboration
Working Conditions
- Office-based role within the Finance Department.
- Standard working hours with additional hours during month-end or peak processing periods when required.